Marching Season: Guide for New Band and Sensations Parents/Guardians
Band Camps - Onsite
Marching Band Season, Football Games, Festivals and Uniforms
Help Us Help The Students - Many Hands Make Lighter Work!
- Help with uniform fittings and alterations
- Help with cleaning and organizing the uniform and equipment rooms
- Help with parking fee collection or concessions at home games
- Help “lost and bewildered parents and students: find their way
- Help to pack coolers with 150 water bottles and ice, as well as distribute water to band members during football games and competitions
- Help load equipment onto the track as needed or getting the equipment down to the field during home games
- Help wipe down bleachers where students will be seated (we’re all about saving those uniform pants!) and rope off the band section
- Help distribute uniforms to the section leaders
- Help with Sensations in dressing room
- Help sell gloves as needed ($5 per pair) in uniform room
- Help assist students in the auditorium prior to inspection by responding to uniform emergencies (my zipper won’t zip, my gauntlets don’t fit, I need a band aid to cover the earrings I’m not supposed to be wearing and do you have any nail polish remover for the fabulous purple polish I’m not supposed to be wearing??)
- Help to assimilate students in line to march to field or board buses
- If buses, assure that supply bags and medical release forms folders are present and roll is taken prior to departure at each location
- Drive the instrument truck
- Help getting equipment on and off the field during half-time shows and events (drum major podiums, props, instruments)
- Help chaperone events, including water distribution, the 3rd quarter concession, and any as needed bleacher scenarios
- Help with post event uniform collection, inspection and instruction on hanging of uniforms
- Help with any other special talents or skills you have to offer the program!
- Help with planning and creative suggestions on Senior Night, Band Banquet, and Band Picnic.
Band Picnic, Senior Night and Annual Band Banquet
- Car Washes – We hold several car washes throughout the year and it is a great time for your student to get to know the other members of the band in an informal, fun setting. Look for the sign up sheets!
- Concessions/Parking – We sometimes are called to work concessions at football games. We need parents to volunteer to work. This is a great opportunity to get to know other band parents and enjoy the events.
- Product Sales – Mattresses and gift cards are just a few ideas.
- Basket Raffle – During the Winter and Spring Concerts, and the Band Banquet we look for donations from the local community and band families to create these baskets. Requests for items will be posted on the band web site or sent out via e-mail (make sure you are on the e-mail list!).
- Your ideas!
Helpful Hints To Save You Time, Gas and Grief!
- Hold your child responsible for being prepared. The first time they forget something, will likely be the last. They really do learn to be resourceful when they have to be.
- “If you are early, you are on time. If you are on time, you are late. If you are late, get ready for Griffis!” This means that students are expected to arrive for scheduled practice and report times no later than 15 minutes early so they are in position and ready to rehearse at the scheduled start time.
- When you pick up your child from practice, try to be there a little early: the staff cannot leave the premises until all students have been picked up. This is a safety issue for students as well as the staff. Mr. Griffis and the staff have families of their own and do want to see them.
- Mr. Griffis and the staff try very hard to end practice at the scheduled time. Occasionally practice may run over. Please be patient…it is usually for a good reason.
- Ask your student for the schedule each week, but be prepared for changes.
- Check the web site often.
- Network – Take the opportunity to meet other parents (after practice, at games & competitions, fundraising activities, etc.). This is how we all meet each other. It is also the best way to find carpools and get helpful hints on band parenting from others.
- Be prepared to cheer! The band loves it when they have their own cheering section at games and competitions. Keep all small uniform items (socks, shoes, gloves, etc.) in a bag (you can purchase a personalized bag that is embroidered with your student’s name from the store. The link for the store is on the website.) That way, you won’t spend time hunting for them when needed.
- Don’t hesitate to ask any of the “veteran” band parents or SHS Board Members. We’ve all been there and are anxious to help.
- Make sure your student has the required reeds, mouthpieces, valve oil, slide grease, and mallets needed for their instrument to be in working condition at all times. If your student does not come prepared their grades will be affected.
- The chaperone “uniform” consists of an SHS Band Booster Polo Shirt. Be sure that if you are moving equipment you are wearing sneakers. If parents are ever needed for on-field equipment moving, there will be a set uniform.
- The bus leader will retrieve the bus attendance/medical form binders from the Director’s office before loading the bus and will take roll call when departing both home and the away site.
- See that all SHS Band and Sensations rules are followed. Basic rules appear in both the Band and Sensations Handbook. The Volunteer Coordinator will provide more specific rules and procedures as needed.
- While the band is out of the stands (performing or during third quarter break) some chaperones will stay to watch the seating area, while most while most will help with equipment.
- Individual permission for a student to leave the seating area may only be granted by the Director.
- The band will not leave the seating area until instructed to do so by the Director or Drum Major(s). Restrooms can be used during the third quarter when the band is dismissed for break.
- After the band has left the seating area at the end of the game, check to be sure that all trash is picked up and put into garbage bags, and that no items have been left behind.
- For safety reasons, when leaving a football game, close all bus windows and keep them closed until the bus is several blocks away from the stadium.
- When the students have left the buses at the conclusion of a trip, check that no belongings have been left behind.
- If you have a problem with any student failing to follow directions or showing disrespect, see the Director immediately. The role of a chaperone is to guide and assist. The Band Director or Sensations Director will handle all discipline problems.
- If a student becomes ill enough (in the opinion of a chaperone) to warrant calling his/her parents, the Band Director will be informed of the situation and will be responsible for contacting and discussing the problem with the parents. If there is such a problem, see the Director!
- Please be reminded that your children who are not band members will have to pay to enter any games or band events.
- During concert seasons parents will be needed to run concessions at concerts and help with stage crew (setting up chairs and stands).
- Sensations parents will need to volunteer their time and gas to car pool the students to 5-6 competitions during the spring semester.
- Parents are to act professional at all times and if they have a problem with a staff member to report directly to the Director.
- Make sure we have your e-mail so you can receive important information from Mr. Griffis!
- Please do not interfere with the Director and his staff with their teaching.
Guard - Sensations and Winterguard
- Marching Season Tryouts: April/May
- Winterguard Tryouts: November